For freelancers

Run every client like you've got an ops team.

HQ turns every client request into a structured brief, a task in your PM tool, and a Slack ping — guided as it's written, so nothing arrives half-baked. See your whole week across clients, and keep work from piling up.

How HQ works

From request to brief to task to Slack — automatically, without replacing the tools you already use.

Step 1

Submit a request

A guided intake form captures exactly what's needed.

Step 2

Get a structured brief

HQ writes a clean, formatted brief in Google Docs.

Step 3

A task appears

The work lands in Asana, Linear, or Monday automatically.

Step 4

Your team is notified

A Slack ping fires in the right channel, with the brief linked.

From client chaos to a system that runs itself

Six everyday headaches of running solo — and how HQ fixes each one.

Before

Requests in ten places

Work arrives by email, DM, text, and the odd voice note — across every client. Nothing lives in one place, and something always slips.

With HQ

One link per client

Send each client a single intake link. Every request starts in the same place, in the same shape.

HQ intake: one place where every client request starts

Before

Half-baked asks

“Can you make it pop?” You burn unpaid hours chasing what the client actually wants before real work can even start.

With HQ

Briefs that brief themselves

HQ guides each request as it's written, so the brief is complete before it ever reaches your desk.

HQ intake form validating a request in real time

Before

Which client first?

Five clients, every one of them “urgent.” It's hard to know what you can realistically take on this week.

With HQ

Your whole week at a glance

One capacity view across every client, so you can say yes, no, or “next week” with confidence.

HQ capacity view showing active work across every client

Before

You are the process

Clients can't see how you work, so they invent their own rules — and email at midnight expecting a reply.

With HQ

A process clients can see

HQ makes your turnaround, revision rounds, and feedback steps visible — so clients actually follow them.

HQ showing the process: timelines, reviews, and decisions

Before

DIY brand drift

When a client can't find an approved file — or doesn't want to bug you — they grab AI and make it themselves. Your work drifts.

With HQ

Your templates, in one place

Keep every template — Canva, Figma, custom AI generators — in one spot, with a request flow for anything custom.

HQ template library in one central place

Before

The on-call vendor

Left unchecked, the small frictions add up to one big problem: you get treated as on-demand. They say jump, you ask how high.

With HQ

A strategic partner

HQ sets the boundaries that reframe you as a partner — brought in early and often, not just at the end.

How do teams do this today?

The two usual options — and why neither really works.

Hire a producer

$70k–$120k / year

Hard to fill, slow to ramp, and a single point of failure. You're paying six figures to route requests by hand — not to fix the process.

Do it themselves

Cost: time, deadlines, burnout

The process lives in someone’s head and breaks under load. It trades creative time for admin, and the real cost shows up as missed deadlines.

Use HQ

A fraction of the cost

The producer’s system without the producer’s salary — always on, consistent, and ready on day one.

Why not just use the form in your PM tool?

Because a form just collects answers. HQ adds the logic.

A built-in formAsana, ClickUp, etc.

HQA smart intake

The intake

A static list of fields — collects whatever gets typed in.

A smart intake — guided as you answer and validated in real time, so vague asks get flagged and out-of-scope requests are caught before they become work.

Due dates

Whatever date the requester picks.

Urgency options set the date, and dates are forced to fit your team's real turnaround.

Collaborators

You add the right people by hand, every time.

Auto-adds the right people per deliverable — social, email, and so on.

Tailoring

One generic form, the same for the whole company.

Reorder questions, set your own guidance rules, and start from templates built for in-house teams, studios, and freelancers.

Workload

Gantt and kanban — a pile of projects, every card the same size.

Real capacity — by request type and size, and how much a person can actually take on (e.g. 12 things against a bandwidth of 10).

Connected to what you already use

HQ plugs into the tools you already live in — Google, Slack, Asana, Linear, Monday, Canva, and more. We get you connected, so there's nothing to migrate and no new tool to learn.