For studios

One front door for every client's creative requests.

HQ turns every request into a structured brief, a task in your PM tool, and a Slack ping — guided as it's written. Give each client a clean way in, and see capacity across the whole studio.

How HQ works

From request to brief to task to Slack — automatically, without replacing the tools you already use.

Step 1

Submit a request

A guided intake form captures exactly what's needed.

Step 2

Get a structured brief

HQ writes a clean, formatted brief in Google Docs.

Step 3

A task appears

The work lands in Asana, Linear, or Monday automatically.

Step 4

Your team is notified

A Slack ping fires in the right channel, with the brief linked.

From intake chaos to a system that runs itself

Six everyday problems studios know too well — and how HQ fixes each one.

Before

Intake chaos, times every client

Each client has their own way of sending work — email, Slack, docs, hallway asks. Multiply that by your whole roster.

With HQ

A front door per client

Give every client one place to request work — consistent and on-brand — so no thread goes unchased.

HQ intake: one place where every client request starts

Before

Briefs that start a back-and-forth

Vague requests mean your team loses hours clarifying details before any billable work begins.

With HQ

Briefs your team can act on

HQ validates each request as it's written, so it lands complete and ready to assign.

HQ intake form validating a request in real time

Before

Who has bandwidth?

With work spread across clients and people, “can we take this on?” is a guess — and someone's plate is always overloaded.

With HQ

Capacity across the studio

See what's in flight and how big each piece is, so you can staff the next job without guesswork.

HQ capacity view showing active work across the studio

Before

An invisible process

Clients and new team members can't see how work moves through the studio, so everyone improvises.

With HQ

A process everyone can see

HQ makes turnaround times, review steps, and who-decides-what visible to clients and team alike.

HQ showing the studio process: timelines, reviews, and decisions

Before

Brand drift across clients

When approved templates are hard to find, people grab whatever is handy (often AI) — and consistency slips across every account.

With HQ

Brand systems, per client

Keep each client's templates — Canva, Figma, custom AI generators — in one place, with a request flow for custom work.

HQ template library organized per client

Before

The service desk

Left unchecked, these frictions turn the studio into an order-taker. Clients say jump, the team asks how high.

With HQ

A strategic partner

HQ sets the boundaries that reframe the studio as a partner — brought in early, not just at the end.

How do teams do this today?

The two usual options — and why neither really works.

Hire a producer

$70k–$120k / year

Hard to fill, slow to ramp, and a single point of failure. You're paying six figures to route requests by hand — not to fix the process.

Do it themselves

Cost: time, deadlines, burnout

The process lives in someone’s head and breaks under load. It trades creative time for admin, and the real cost shows up as missed deadlines.

Use HQ

A fraction of the cost

The producer’s system without the producer’s salary — always on, consistent, and ready on day one.

Why not just use the form in your PM tool?

Because a form just collects answers. HQ adds the logic.

A built-in formAsana, ClickUp, etc.

HQA smart intake

The intake

A static list of fields — collects whatever gets typed in.

A smart intake — guided as you answer and validated in real time, so vague asks get flagged and out-of-scope requests are caught before they become work.

Due dates

Whatever date the requester picks.

Urgency options set the date, and dates are forced to fit your team's real turnaround.

Collaborators

You add the right people by hand, every time.

Auto-adds the right people per deliverable — social, email, and so on.

Tailoring

One generic form, the same for the whole company.

Reorder questions, set your own guidance rules, and start from templates built for in-house teams, studios, and freelancers.

Workload

Gantt and kanban — a pile of projects, every card the same size.

Real capacity — by request type and size, and how much a person can actually take on (e.g. 12 things against a bandwidth of 10).

Connected to what you already use

HQ plugs into the tools you already live in — Google, Slack, Asana, Linear, Monday, Canva, and more. We get you connected, so there's nothing to migrate and no new tool to learn.